If you rely on Outlook for your meeting room bookings, you may be missing out on some key features that can help make your meetings run more smoothly. Here are four reasons why you may want to consider using a dedicated meeting room booker instead of (or in addition to) Outlook:
1. Better visibility into meeting room availability
When you use a dedicated meeting room booker software, you can see at a glance which rooms are available and when. This can save you valuable time when trying to schedule a meeting, especially if you need to find an available room at the last minute.
2. More flexible booking options
Dedicated meeting room booker software often offers more flexible booking options than Outlook, such as the ability to book a room for half an hour or even 10 minutes. This can be helpful if you need to make a quick change to your schedule or if you’re trying to squeeze in a last-minute meeting.
3. More user-friendly interface
Most dedicated meeting room booker software applications have a more user-friendly interface than Outlook, making it easier to find the options you need and book a room with just a few clicks.
4. Better integration with other systems
Many dedicated meeting room booking software applications offer better integration with other systems, such as calendar apps, than Outlook does. This can make it easier to keep track of your schedule and ensure that all your meetings are properly booked.
What to think of when buying a meeting room booker?
As organizations redesign their offices to fit with a remote-first or hybrid work model, it’s important to consider whether your office needs a better solution for scheduling meeting rooms. Meeting room bookers can help make sure that your meeting rooms are used efficiently and that everyone has the space they need to do their best work. There are a number of things to consider when choosing a meeting room booker. First, you’ll want to think about the size of your organization and the number of meeting rooms you have. You’ll also want to consider how often meetings are held and whether there are any peak times when meeting room usage is particularly high. Finally, you’ll want to think about the features you need in a meeting room booker, such as the ability to book rooms in advance, view room availability, and see who has booked which rooms. Meeting room bookers can help improve the efficiency of your office and make sure that everyone has the space they need to do their best work. Choose a meeting room booker that’s right for your organization and start reaping the benefits today.